Planning and Finance Meeting Minutes
Thursday, January 2nd, 6:00 PM Zoom Meeting
P&F Committee Members: Chairman P/BC - Mark Weiss, P/BC - Gerald Fey, P/T- Jan Gould, Dan Grimm, Barry Rutten, Commodore Doug Genord, Board Chairman Debbie Foote
Guests: Vice Commodore Doug Wadden, Rear Commodore Joyce Carlson
Excused Absences: David Ulfers; Absent: Board Chairman Debbie Foote
Opening Comments: Planning and Finance Chairman Mark Weiss.
Approval of Minutes: December minutes approved - Minutes Posting – Barry to Gerald
Bridge Reports: Commodore Doug Genord, Vice Commodore Doug Wadden, Rear Commodore Joyce Carlson
Commodore: Discussed dock electrical pedestal readings & questioned if we had a need for reconciliation process; Discussed web site vendor change will result in expense reduction
Vice Commodore: Gutter repair at Winslow from tree damage: $500; Door repair at Winslow, $900
Rear Commodore: High number of billing delinquencies @10-12; Commodore called list; only 2 remain; Barry suggested active promotion of monthly ACH option
MOTION: Recommend to Board regarding late payments: Enforce current Rules as written with member suspension (card disabled)
Board Report: Debbie Foote, Board Chair – no report
Treasurer Report: David Ulfers, Treasurer – no report
Old Business:
- Barry to submit Planned Giving language for inclusion in Annual, Bilge Pump, website.
- Dock 3 vessel relocation: Most slips vacant; dock project expected to last 30 days from Feb 15th start.
New Business:
- Chair Mark Weiss reviewed the following:
- Work Budget Plan for 2024/25 next milestones per budget process.
- January - Planning and Finance submits 5-year Capital Plan to Board of Trustees which includes forecasting expenses, forecasting revenue and Capital Reserve Fund (CRF) balance. Including CRF Goal equal to 1 year of expenses.
- February 1 – Planning and Finance and Vice Commodore review Draft Budget. Vice Commodore review and update committee expenses. Planning and Finance adds recommended Capital Project per Capital Reserve Study and Capital Plan.
Next Meeting: - Tuesday, Feb 4 at 6:00pm Zoom Meeting